Withdrawal

If you are needing to withdraw from Georgia Southern University for the current term or a future term, please review the information below to determine what type of withdrawal you will need to process with the Office of the Registrar.  Be sure to read over the material carefully.

Important Information regarding officially withdrawing from the University:

Officially withdrawing from the University means a student withdraws from all of their courses. Students who officially withdraw prior to the first day of classes for the semester will receive a credit for 100% refund of tuition-fee paid. Students officially withdrawing on or after the official first day of classes will owe a prorated tuition-fee amount. Any charges or refund amounts will display in WINGS approximately two to four weeks after classes begin.

Please note, student withdrawals as they relate to residence halls and food service charges are contained in agreements and/or contracts.

Questions may be directed to the Office of Student Accounts at stufee@georgiasouthern.edu

The withdrawal information below also has details about the Limited Withdrawal Policy that was implemented in the Fall of 2009.

Medical Withdrawals

Medical Withdrawals are handled through the Counseling Center. If a student is looking to obtain a Medical Withdrawal, contact the Counseling Center at (912) 478-5541. Medical Withdrawals will require documentation of significant physical or psychological impairments beyond the student’s control that interfered with the student’s ability to successfully meet academic requirements.


Military Withdrawals

A student who is called to active duty to serve in the military while attending courses at Georgia Southern University is eligible to receive a Military Withdrawal. Students receiving this type of withdrawal are withdrawn as of the first day of University classes for the term. To submit a military withdrawal, the student needs to submit a Withdrawal Form. The student MUST also provide the Dean of Students Office with a copy of his/her orders stating the date and place of deployment assigned by the military. The Dean of Students Office will not approve and process the withdrawal until the military orders are received.


Voluntary Cancellation/Withdrawal

If a student wishes to discontinue enrollment prior to the first day of classes a Voluntary Cancellation Form should be submitted. Once classes begin, students must submit a Withdrawal Form. Both forms are available online by clicking here.

PLEASE NOTE!  This form will cancel/withdraw a student from ALL courses for the term chosen on the form.


Withdrawal Date Appeal Form

Withdrawal Date Appeal Form- When a student submits a Withdrawal Form, the withdrawal is processed using the date the form was submitted. If a special circumstance arises where a student needs to appeal the date of their withdrawal a special form needs to be completed. Upon completion, the Dean of Students Office will review the information and determine if the appeal is approved. Additional information and supporting documents are extremely helpful in obtaining the appeal. Typically these documents include: professor confirmation of the last day attended, death notices or obituaries, doctor’s notes, etc. The Withdrawal Date Appeal Form can be accessed here.

Additional Information regarding Withdrawals is available on the Dean of Students Frequently Asked Questions about Withdrawals page.

Basic Policy

Undergraduates at Georgia Southern University may withdraw from a maximum of five courses for their entire tenure at the University. Students who have reached their maximum may elect to receive a “withdrawal-failing” (WF) grade in the course, which is calculated as an F for GPA purposes. A student who attempts to withdraw from a course beyond the limit without special permission from the dean of his or her college will continue to be enrolled in the course and will receive a grade at the end of the term.

Only withdrawals incurred at Georgia Southern University count toward the maximum. Withdrawals incurred prior to the implementation date will not count toward students’ number of allowed withdrawals. Transfer students, irrespective of their classification upon enrolling at Georgia Southern, are also limited to five withdrawals at Georgia Southern.


Exceptions

Automatic exceptions are as follows:

  • Withdrawals from courses taken during Summer semester do not count toward the maximum of five withdrawals.
  • Withdrawals are automatically exempted from the maximum when students withdraw from all classes for military or medical reasons that are documented and approved by the Registrar’s office or the Counseling and Career Development Center, respectively.

Petitions for exception based on other circumstances are heard in the following manner:

  • In cases where students completely withdraw from the University for reasons not covered by the second bullet, above, students may petition in writing to the Dean of Students (or the dean’s designee) to have these courses exempted from the total number allowed by completing the Voluntary Cancellation/Withdrawal Form.
  • Once the withdrawal limit is reached, students will only be allowed to withdraw from an individual course or courses for extenuating circumstances beyond their control. To withdraw without penalty in these cases, students must appeal in writing to the dean (or the dean’s designee) of their academic college (not, necessarily, the college in which the course is taught). Appeals for individual withdrawals are not heard unless the student has already reached the maximum number allowed.

Nothing in this list of exceptions affects a student’s existing responsibilities for course fee payment or a student’s financial aid status.

Last updated: 1/13/2017

THE OFFICE OF THE REGISTRAR • PO Box 8092 • Statesboro, Georgia 30460 • (912) 478-5152