What is a program of study (as defined for financial aid purposes)?
A program of study consists of courses required to complete a degree, inclusive of required coursework within the major, concentration, minor, and catalog. The specific courses for a student are identified through a degree evaluation tool (DegreeWorks).
What types of Aid are affected by CPoS?
Disbursement of Federal Aid (i.e., Pell Grant, SEOG, Teach Grant, Work-Study, and Direct Loans) is based on coursework that counts toward the program of study. State and Institutional Aid (e.g., Georgia’s HOPE/Zell Miller Scholarship, Institutional Scholarships, etc.) are not currently subject to the same regulatory restrictions. However, the cost of attendance for students will be reduced for courses that do not count towards the program of study. This may result in a lower amount of state and institutional aid a student may receive.
How does CPoS impact Cost of Attendance (COA)?
Cost of Attendance is an estimate of the cost for students to go to school for a specific amount of time (semester or year) and is based on the student’s enrollment status. Enrollment status for financial aid is based on outstanding coursework that applies toward the officially declared program of study. If you are an undergraduate student enrolled in 12 hours that count towards your program of study, you will be considered a full time student for cost of attendance purposes. However, if only 9 of the 12 hours are required for your officially declared program of study, the tuition and book components of your COA will be reduced to a three-quarter time amount.
What and when will the process be run to identify courses not in the program of study?
DegreeWorks will be used to determine if a course is part of the program of study. A process will run prior to the start of the semester to identify students who are impacted. Students enrolled in ineligible coursework will be notified through their My.GeorgiaSouthern portal prior to the start of the semester. The process will again run before disbursement of financial aid (generally a few days before the start of the term). The process will continue to run nightly through the Pell Recalculation date (day after drop/add ends). Beyond this point, no further adjustments will be made. It is imperative that all changes to registration, officially declared program of study, and any adjustments to the degree evaluation affecting courses that count be made before the Pell Recalculation date.
What about courses that will be substituted and thus become part of a student’s program of study?
The Academic Advisor must approve and process a course substitution by the Pell Recalculation date (day after drop/add ends ) for it to be included as eligible coursework for federal financial aid.
How will courses needed for completion of minors be treated?
Minors must be required for the degree, or fulfill an elective, in order to be included as eligible coursework for federal financial aid.
How will courses needed for double majors be treated?
Double majors must be officially declared and reflected in the degree evaluation by the Pell Recalculation date (day after drop/add ends) to be included as eligible coursework for federal financial aid. If all of the requirements for a major are fulfilled the student becomes a post-baccalaureate at that time.
How will elective courses noted in program of study be treated?
If a program of study has specific courses that can count as electives, then only those will be eligible unless an adjustment is made by the academic advisor. If there is no specified list, then any course will count as long as open elective hours exist in the program of study.
What about capstone courses, internships, honors courses, and prerequisite coursework?
These courses count for federal financial aid only if they are required in the student’s program of study. However, if a student is enrolled as a regular student in an eligible program of study and is required to take a prerequisite course prior to enrolling in a required course for the program, the prerequisite may be included in the COA and federal aid determination. No more than a maximum of 30 attempted hours inclusive of remedial / developmental and prerequisite coursework from all post-secondary schools combined can count for federal financial aid purposes.
What about students who are going to change their program of study?
Can I change my program of study to receive federal financial aid for a course that does not apply toward my current program of study?
If you need to take courses that are not in your program of study, it is likely that you are not in the program that best fits your educational goal. You need to meet with an Academic Advisor to ensure you are in the correct program of study. Changing your program of study can only be done with your advisor and should be done with great caution because it may impact your eligibility for future semesters. Always work with an academic advisor and the AP One Stop when you are changing from one program to another as it can cause you to lose financial aid eligibility by reaching the maximum time-frame for completion of degree (150% rule).
How will courses used to earn Post Baccalaureate Teacher Licensure be treated?
Coursework attempted for the sole purpose of completing state requirements for Teacher Licensure or Add‐On Endorsement certification counts as eligible coursework for Federal Direct Loans. Federal Direct Loan eligibility is based on undergraduate annual / aggregate loan limits regardless of class level. Since Post-Baccalaureate Teacher Licensure is not a degree program, it is not monitored through the degree evaluation tool (DegreeWorks). You must be enrolled at least half-time in coursework listed on your Program of Study each semester to qualify for a Federal Direct Loan.
What about graduating seniors in their last semester?
Only courses that are part of the program of study as documented in the degree evaluation tool (DegreeWorks) are eligible for federal aid. For example, if you only need 3 hours to graduate but you choose to register for 6 hours to qualify for a Federal Direct Loan, you will not be eligible for the Direct Loan. Though your federal aid does not include ineligible coursework, you may still qualify for state and institutional aid based on your total enrollment.
How will this affect study abroad?
Study abroad courses may count for federal financial aid if they apply towards outstanding coursework in your officially declared program of study.
How are scholarships affected?
Institutional Scholarships and scholarships administered by the Georgia Student Finance Commission, such as the HOPE/Zell Miller Scholarships do not currently require your courses to count in your officially declared program of study. However, the cost of attendance will be reduced for courses that are not counting in the program of study, which may result in a lower amount of institutional and state aid a student may receive.
What if a course doesn’t count toward CPoS but I think it should?
Email or make an appointment with your academic advisor if you need to make adjustments to your officially declared program.
I’m enrolled in 12 undergraduate hours, but 4 of those hours don’t count towards my officially declared program of study. How does that affect my financial aid?
Federal Financial aid will be disbursed based on the 8 credit hours that apply towards your officially declared program of study. The Federal Pell Grant award will be reduced from a full-time enrollment award to a half-time enrollment award. You may be eligible to receive Federal Loans because you are enrolled at least half-time status in eligible coursework (see Enrollment Status Chart above). As applicable, your institutional and state aid will be based on full-time enrollment. However, because your cost of attendance (COA) will also be reduced to half-time, your total aid may be reduced since it cannot exceed your COA.
I want federal student loans, but only 4 out of my 9 enrolled hours apply towards outstanding requirements in my officially declared program of study. Can I still get my loans?
The answer is no if you are an undergraduate student and yes if you are a graduate student. To receive a federal student loan, you must be enrolled at least half-time in credit hours that apply toward your officially declared program of study.
For the upcoming semester, I plan to enroll in 17 hours, which includes a 3 hour class that doesn’t apply toward outstanding requirements in my officially declared program of study. Will financial aid pay for the ineligible 3 hours class?
Financial aid will disburse based on full-time enrollment status. If at least 12 of your credits apply towards outstanding requirements in your officially declared program of study, then you are still considered a full-time student for federal financial aid purposes. If eligible you may receive a full-time Federal Pell Grant and Federal Student Loans if you have applied for them. Financial aid will pay for any academic related charges, including the charge for the additional class. However, the financial aid you receive may not be enough to cover all tuition costs, leaving you responsible for paying the remaining balance.
Some of the classes in which I’m enrolled for do not apply toward my program of study. What do I do next?
Your federal aid is based on coursework that applies toward outstanding requirements in your program of study. Therefore, your federal aid may be reduced. You have two options:
None of my courses apply toward outstanding requirements in my officially declared program of study, but I still want to take them. What does that mean?
You are not eligible for federal financial aid. If eligible, you may use your scholarships or the HOPE/Zell Miller Scholarship toward your balance owed. Georgia Southern offers a Payment Plan through the BURSAR’s office for students to help ease the burden of paying for college. However, if you plan on receiving financial aid in the future, then it is imperative that you maintain a good GPA and Pace of Progression. You may end up on financial aid suspension if you fail to do so.
Last updated: 1/16/2020