Policy and Procedures Manual
Verification Policy Revised: March 18, 2016
As part of the Financial Aid Process, a student may be selected for Verification. This is usually a random selection by the federal processor. Georgia Southern University also may select additional files to verify.
If you are selected for verification, it means that we must request certain documents from you in order to verify that certain information that you supplied on the FAFSA form is correct.
Once the FAFSA form is received by Georgia Southern, and it is determined that you have been selected for verification, you will receive an e-mail indicating that you should log into your Georgia Southern WINGS account in order to view the documents needed from you in order for us to complete the verification process. A step-by step guide can be found by clicking here. These documents usually include official IRS Tax Transcripts, W-2 forms, and the Verification Worksheet. Other documents may be needed as well. Examples of additional documents include, but are not limited to, proof of child support received or paid, Schedules from your tax return, or proof of other untaxed income. Below you will find examples of the documents accepted by our office. You will always be notified via letter, phone call, or e-mail of documents that are needed. It is important that these documents are turned in as soon as possible. No aid will be disbursed to your tuition account until the documents are received and your file has been verified.
Verification requires that the University verify that some or all of the following information supplied on the FAFSA is correct:
- Household size
- Number in college
- Supplemental Nutrition Assistance Program
- Child support paid
- Adjusted Gross Income
- US income tax paid
- Education credits
- Untaxed IRA distributions
- Untaxed pensions
- IRA deductions
- Tax exempt interest
- Income earned from work
- Other Untaxed Income
- High school completion status
- Identity/Statement of Educational Purpose
You also may be asked to verify other FAFSA information if any conflicting information is found.
If, during the verification process any amounts previously reported on the FAFSA need to be changed, Georgia Southern University will make those corrections and send them electronically to the federal processor. You will be notified that we made those changes by the federal processor. If any resulting changes occur to your financial aid award, you will be sent a new financial aid award letter/notification.
It is a federal crime to deliberately falsify any information on the FAFSA form in order to receive federal financial aid inappropriately. Any cases where it is determined that deliberate tampering with FAFSA information occurred will be referred to the Office of Inspector General as required by the institution’s Program Participation Agreement.
What happens if YOU are selected ?
Financial aid funds cannot be disbursed to you until you have submitted all requested documents and the accuracy of your information has been checked. Do not submit any documents unless we request that you do so. This process can take four weeks or longer.
Examples of what may be asked for during the verification process:
IRS Tax Return Transcript
IRS Wage and Income Transcript
2016 Form W-2 (Wage and Tax Statement)
2016 Form 1040 (U.S. Individual Income Tax Return)
2016 Form 1040A (U.S. Individual Income Tax Return)
2016 Form 1040EZ (U.S. Individual Income Tax Return)
2016 Schedule C (Profit or Loss from Business)
2016 Schedule F (Profit or Loss from Farming)
Form 1040X (Amended U.S. Individual Income Tax Return)
2016 Schedule K-1 (Partner’s Share of Income, Deductions, Credits, etc.)
2016 Form 1099 (Miscellaneous Income)
||DON’T DO THIS:
|Turn in all documents requested by our departments as soon as possible.
||Submit incomplete or illegible documents; They will be returned with a request for acceptable forms.
|Be sure your full name and eagle ID are on all documents you submit.
||Submit photocopies of income tax forms with information covered up by another form.
|Keep photocopies of all information you submit and record the date you sent in the documents.
||Submit documentation unless requested by our department.
|Call the IRS at 1 (800) 829-1040 if you need copies of your IRS forms.
||Forget to Sign your forms.
Last updated: 12/17/2018