Academic Standing

The Undergraduate Academic Standing Policy is outlined in detail in the Georgia Southern University Undergraduate Academic Catalog; key parts of the policy are as follows:

  • Academic standing will be determined by coursework completed at Georgia Southern University; transfer credit will not be considered.
  • All students will be allowed one approved appeal to the Academic Standards Committee or Dean of his/her college beginning Fall semester 2018.
  • A student whose total institutional GPA falls below 2.0 at the end of a semester will be subject to the Academic Standing policy.
  • Students on Warning (W1 & W2) and Probation (P1 & P2) continue to be in good standing with the University.

Academic Standing policy
GPA

The grade point average is the grade average on all work for which the student is enrolled excluding remedial and institutional credit. It is obtainable by dividing the total number of grade points earned by the total number of credit hours attempted (GPA hours). The total institutional GPA is based only on the course work done at Georgia Southern University and does not include transfer course work. For more GPA information and examples go to http://academics.georgiasouthern.edu/fye/academics-101/gpa/.

The total institutional GPA is used for determining a student’s academic standing. Also, undergraduate students must maintain a 2.0 total institutional grade point average to be considered in good academic standing. An undergraduate student may repeat any course and the most recent grade becomes the official grade for the course even if the most recent grade is lower. In computing the total institutional grade point average all grades will be used. Students should be aware that all grades earned at Georgia Southern University will appear on the Georgia Southern transcript.

A GPA is computed for each level (undergraduate, master’s, specialist, doctorate) of course work. For example, a student who has been enrolled as both an undergraduate and a master’s student will have one GPA for all undergraduate course work and one GPA for master’s course work.

Institutional GPA is calculated using only the courses enrolled in and completed at Georgia Southern University. Transfer courses are not included in this calculation.


Academic Intervention

A student with a total institutional GPA less than 2.0 will be placed on academic intervention until the total institutional GPA is 2.0 or higher. The student must complete an Academic Improvement Plan (AIP) under guidance of an assigned university official (a Success Coach). The AIP is developed by the student and the university official and may include, but is not limited to, participation in workshops, assessments, and progress meetings. If a student appeals academic suspension, failure to complete the AIP will weigh negatively toward the decision made by the Academic Standards Committee.

Good Standing

A student shall be in good academic standing unless he/she has been suspended or excluded from the University and not readmitted.


Academic Warning 1 (W1)

A student will be placed on Warning 1 (W1) status at the end of the first semester of enrollment in which his/her institutional GPA drops below 2.0.

  • A student on W1 status will move from W1 when his/her institutional GPA is 2.0 or higher.
  • A student on W1 status will remain on W1 status if s/he earns a term GPA of 2.25 or higher for the term but the institutional GPA is below 2.0.
  • A student who begins the semester on W1 will be placed on Academic Probation 1 (P1) if his/her term GPA is not 2.25 or higher at the end of the semester and the institutional GPA is below 2.0.

Academic Probation 1 (P1)

A student will be placed on Probation 1 (P1) status if s/he was previously on Warning 1 (W1) status, s/he has a term GPA below 2.25, and his/her institutional GPA is below 2.0.

  • A student on P1 status will move from P1 when his/her institutional GPA is 2.0 or higher.
  • A student on P1 status will remain on P1 status if s/he earns a term GPA of 2.25 or higher for the term but the institutional GPA is below 2.0.
  • A student who begins the semester on P1 will be placed on Academic Suspension 1 (E1) if his/her term GPA is not 2.25 or higher at the end of the semester and the institutional GPA is below 2.0.

Academic Suspension 1 (E1)

Academic Suspension results when a student who begins the semester on Academic Probation 1 (P1) does not earn either a term GPA of 2.25 or an institutional GPA of 2.0 at the end of the semester.

  • A student on E1 status cannot be enrolled at Georgia Southern until they have not been enrolled for two consecutive fifteen-week semesters.
  • Any student suspended from the university may submit an appeal to the Academic Standards Committee to be readmitted any time during the two-semester suspension period. If the appeal is denied by the Academic Standards Committee, the student may appeal to the Dean of his/her College.
    • If a student’s readmission appeal is approved by either the Academic Standards Committee or the Dean of his/her College, the student will remain enrolled at the University and will be placed on an intermediate (01) status. A student will be allowed no more than one approved appeal.

Academic Warning 2 (W2)

A student will be placed on Warning 2 (W2) status at the end of the first semester after academic suspension (E1).

  • A student on W2 status will move from W2 when his/her institutional GPA is 2.0 or higher.
  • A student on W2 status will remain on W2 status if s/he earns a term GPA of 2.25 or higher for the term but the institutional GPA is below 2.0.
  • A student who begins the semester on W2 will be placed on Academic Probation 2 (P2) if his/her term GPA is not 2.25 or higher at the end of the semester and the institutional GPA is below 2.0.

Academic Probation 2 (P2)

A student will be placed on Probation 2 (P2) status if s/he was previously on Warning 2 (W2) status, s/he has a term GPA below 2.25, and his/her institutional GPA is below 2.0.

  • A student on P2 status will move from P2 when his/her institutional GPA is 2.0 or higher.
  • A student on P2 status will remain on P2 status if s/he earns a term GPA of 2.25 or higher for the term but the institutional GPA is below 2.0.
  • A student who begins the semester on P2 will be placed on Academic Suspension 2 (E2) if his/her term GPA is not 2.25 or higher at the end of the semester and the institutional GPA is below 2.0.

Academic Suspension 2 (E2)

Academic Suspension 2 results when a student who begins the semester on Academic Probation 2 (P2) does not earn either a term GPA of 2.25 or an institutional GPA of 2.0 at the end of the semester.

  • A student on E2 status cannot be enrolled at Georgia Southern for three years.
    • Students who are not enrolled for three years may be eligible for academic renewal.
      • The granting of academic renewal does not supercede financial aid policies regarding Satisfactory Academic Progress.
  • Any student suspended from the university may submit an appeal to the Academic Standards Committee to be readmitted any time during the three-year suspension period. If the appeal is denied by the Academic Standards Committee, the student may appeal to the Dean of his/her College.
    • If a student’s readmission appeal is approved by either the Academic Standards Committee or the Dean of his/her College, the student will remain enrolled at the University and will be placed on an intermediate (02) status. A student will be allowed no more than one approved appeal.

Financial Aid Implications

A student’s ability to receive future financial funding and ability to meet the federally mandated Standards of Academic Progress may be impacted by his/her academic standing. Furthermore, earning a 2.0 institutional GPA or higher does not necessarily meet financial aid requirements regarding Satisfactory Academic Progress. Students should make an appointment with a financial aid counselor.


Academic Standings Prior to Fall 2018
Warning 1 (W1)

Warning 1 (W1) – notice that academic probation and subsequent exclusion from the University will follow unless the quality of academic work improves.

  • Imposed at the end of the first semester of enrollment in which the student’s total institution GPA drops below a 2.0 GPA
  • A student on W1 will be allowed to continue a maximum of two semesters of enrollment before being placed on Exclusion (E1) if his/her total institution GPA does not reach 2.0 or higher.
  • A student who raises his/her total institution GPA to 2.0 and later earns a total institution GPA below 2.0 will again be placed on W1.
Probation 1 (P1)

Probation 1 (P1) – notice that Exclusion (E1) from the University will follow unless the quality of academic work improves.

  • Imposed when a student on W1 does not raise his/her total institution GPA to 2.0 or higher by the end of the W1 semester
  • A student on P1 will be allowed to continue one semester of enrollment before being placed on Exclusion (E1) if the total institution GPA does not reach 2.0 or higher.
  • A student who raises his/her total institution GPA to 2.0 and later earns a total institution GPA below 2.0 will again be placed on W1.
Exclusion 1 (E1)

Exclusion 1 (E1) – imposed when a student with a P1 Academic Standing does not raise his/her total institution GPA to 2.0 or higher by the end of the P1 semester.

  • E1 allows the student to reflect on his/her academic status.
  • E1 is for one calendar year (three semesters).
  • Appeals to E1 may be submitted to the Academic Standards Committee; if denied, appeals must be made through the Dean of a student’s college.
  • If a student earns a 2.0 or better GPA for the last two semesters before E1, the student will be allowed to continue enrollment for the following semester without submitting an appeal. His/her registration will not be canceled; however, this exception will count as the one and only approved appeal.
  • A student will be allowed no more than one approved appeal to the Academic Standards Committee or Dean of his/her college.
    • If an appeal is approved, the student will be readmitted to the University.
    • Once readmitted, a student will be allowed to continue a maximum of three semesters of enrollment if his/her total institution GPA remains below 2.0.
  • If a student is readmitted after being placed on E1, his/her academic standing will be Warning 2 (W2) if the total GPA does not reach 2.0 or better by the end of his/her first semester of re-enrollment.
Warning 2 (W2)

Warning 2 (W2) – Serves as notice that Academic Probation and subsequent Exclusion from the University will follow unless the quality of academic work improves.

  • After a student on E1 has been readmitted, he/she will be placed on W2 at the end of the first semester if the total institution GPA remains below 2.0.
  • A student will be allowed to continue a maximum of two semesters of enrollment before being placed on Exclusion 2 (E2) if his/her total institution GPA does not reach 2.0 or higher.
  • A student who raises his/her total institution GPA to 2.0 and later earns a total institution GPA below 2.0 will again be placed on W2.
Probation 2 (P2)

Probation 2 (P2) –Serves as final notice that Exclusion 2 (E2) from the University will follow unless the quality of the academic work improves.

  • A student on W2 who does not bring his/her total institution GPA to 2.0 or higher at the end of the semester will be placed on P2.
  • After being placed on P2, a student will be allowed to continue only one semester before being placed on Exclusion 2 (E2) if the total institution GPA remains below 2.0.
  • A student who raises his/her total institution GPA to 2.0 and later earns a total institution GPA below 2.0 will again be placed on W2.
Exclusion 2 (E2)

A student on P2 whose total institution GPA does not reach 2.0 or higher by the end of the semester will be placed on Exclusion 2 (E2), the final exclusion imposed on a student who has previously been excluded.

  • The student is dismissed from Georgia Southern University for three years.
  • Appeals to continue before three years have passed are approved only in extraordinary circumstances.
    • Appeals must be filed within three semesters of being placed on E2.
    • Appeals are allowed only if the student has not received an approved appeal previously.
    • Appeals must be made to the Academic Standards Committee or Dean of a student’s college.
  • If a student makes a 2.0 or better for the last two semesters before E2, the Academic Standards Committee will approve for the student to continue without submitting an appeal only if the student did not receive an approved appeal after E1.
Learning Support Dismissal

A Learning Support student who is placed on dismissal for failure to exit the Learning Support Program will be excluded for one year.

Alternately, a Learning Support student who is placed on dismissal for failure to exit Learning Support may apply for readmission as a transfer student after satisfying Learning Support requirements and completing thirty semester hours of college level work with a minimum GPA of 2.0.

 



Readmission Appeal Instructions

A student that has been placed on Exclusion may appeal by submitting a Re-Admission appeal form clearly stating the basis for an appeal. The appeal will be considered by the Academic Standards Committee.

A Readmission appeal form should be submitted as soon as possible but must be received in the Registrar’s Office before the end of the work day (5:00 pm) before the meeting date. Individuals failing to satisfy the deadline may submit their appeal for the following term. You must appeal online. Please refer to the Readmission Appeal Instructions below.


Academic Standings Committee Meeting Dates
  • January 3, 2018 at 1:00 p.m.
  • January 4, 2018 at 2:00 p.m.

 

  • May 10, 2018 at 2:00 p.m.
  • May 14, 2018 at 10:00 a.m.
  • June 15, 2018 at 10:00 a.m.

 

  • August 2, 2018 at 1:00 p.m.
  • August 8, 2018 at 2:00 p.m.

Appeals – University Policy

A student will be allowed no more than one approved appeal to the Academic Standards Committee or Dean of a student’s college.

Exceptions to this policy are granted very infrequently and only in cases where the student can demonstrate extraordinary circumstances at the time the academic difficulty was first encountered. Examples of extraordinary circumstances might include: chronic illness, accident, or catastrophic event. These circumstances must be documented. If a student has a poor academic history throughout the student’s enrollment, one isolated extraordinary circumstance may not be viewed as an adequate reason for approving an appeal. Such circumstances as “working too many hours” or “personal problems” or “I know now that I have to get serious about my studies” are normally not sufficient reasons for an exception to minimum standards being granted. If you believe that your situation is unique and truly involves “extraordinary circumstances,” then you may petition the Academic Standards Committee for an appeal of your case by completing a Readmission Appeal form.


Appeal Procedure

The Academic Standards Committee will consider your appeal based upon the information you submit on the Readmission Appeal form. The Committee will not interview students; therefore, it is necessary to be thorough. If you would like to provide any medical or supporting documents to go with your appeal, please fax them to (912) 478-5439 or email them to readmissionappeals@georgiasouthern.edu. After the Committee has reviewed your appeal, you will be notified of the results via your Georgia Southern email. If your appeal is denied by the Academic Standards Committee, it is the student’s responsibility to contact the dean of his or her college to arrange an appointment to discuss their readmission appeal. The dean has the authority to override the Academic Standards Committee’s decision as long as you have not have a previous approved appeal.

Readmission Appeal Form


Appeal Deadline

Your appeal must be received in the Registrar’s Office before the end of the work day (5:00pm) before the meeting day. Please see the meeting dates at the top of the webpage.


Financial Aid

To determine if you are eligible to appeal for financial aid you should contact the Financial Aid Department at (912) 478-5413 and ask to speak with your Financial Aid Counselor. If you are eligible to appeal, please be aware that you are responsible for the payment of your fees by the fee payment deadline. If your appeal is approved, you will be reimbursed with your financial aid after the term begins.


Requirement After Readmission

Following any academic dismissal and a subsequent readmission, a student will be allowed to continue a maximum of three semesters of enrollment if his/her total institution GPA remains below 2.0.


Repeating Courses

A student may repeat any course and the most recent grade becomes the official grade for the course even if the most recent grade is lower. In computing the total institution GPA, beginning Fall 2007, all grades will be included in the calculation. The total institution GPA will be used to determine academic standing and graduation GPA requirements.


Attending Other Colleges and Universities

The University cannot request another institution to accept a student during any period of ineligibility at Georgia Southern University.

Last updated: 12/13/2018

THE OFFICE OF THE REGISTRAR • PO Box 8092 • Statesboro, Georgia 30460 • (912) 478-5152